How to Prevent Internal Theft with a POS System & Security Camera

Internal theft can be a major problem for any business, it can lead to a breach of trust and cause the company to lose money. If you are still using a traditional cash register, you are putting yourself at a greater risk of internal theft. Even if you find that the money is lost, the staff can treat it as a simple accident or human miscalculation, and it is difficult for you to identify the theft. Fortunately, POS applications have several benefits to prevent employee theft. For instance, the POS system can track employee working hours and their actions, record every transaction, and monitor daily sales performance. This will make employees think twice and stop trying to steal from you. 

Here are the tips and tricks that you can follow: 

Inventory Tracking 

The key to detecting your stock losses is to keep an eye on your inventory management. Without accurate inventory counts, employees can easily take store inventory outside the back door without fear of being caught by managers. If you are using automated inventory tracking, a central database keeps track of which items are barcoded in your store, where they are located, and how many are in stock. POS reports can be used to confirm that your automated inventory reports match up with your physical inventory counts. By constantly tracking and analyzing trends based on data from your POS, you can prevent costly losses caused by employee theft.  

Assign Access Levels 

By setting up a security hierarchy and avoiding theft, you can assign different access levels to your POS.  Tiering access levels provide the ability to create different groups of users with different permissions based on their seniority in order to control who has the authority to perform certain tasks, such as canceling transactions or offering discounts. 

Audit Log Regularly 

In addition to recording each transaction, a good POS system can also log any changes that occur in the system. This allows management to be aware if some employees gave more discounts than others, if prices are changed, or if voids occur.   

Implementation of Cash Tracking 

A POS software allows managers to track employees who often enter “void”, “no sale”, and “cash paid out”, thus being able to figure out who is the one doing those actions. When there is no transaction, POS software prevents the cashier from opening the drawer. Through this feature, you can reduce employee theft to a minimum and discipline your employees.  

Install a Security Camera System 

Use security cameras to ensure everything is going as it should even when you are not around. If your employees know they are being watched, they will hold back their greedy hands and be more productive.  You can easily watch over your employees anywhere you are by simply using your smartphone with the help of a security camera.  

In summary, you can identify which of your employees may be committing theft by monitoring the five points listed above and take precautions before the misconduct happens in your company. By installing a POS system and security camera, not only protect the business from internal theft but also improving workplace productivity.  For more information on implementing a POS system in your business, get in touch with EASI!